Regional Coordinator - Vanderburgh & Warrick Counties

Job Type: Full Time, 30-32 Hour/Week

Job Summary
The Regional Coordinator will serve and assist with the Development and Program functions of the Vanderburgh and Warrick County Community Foundations, two of the nine affiliate county foundations of the Community Foundation Alliance (CFA). The Regional Coordinator will work with staff, County Advisory Boards, and committees of each Foundation, as well as with volunteers, donors, fund founders, nonprofits, and the public. This position reports directly to the Regional Director of Development.

The Regional Development & Program Coordinator’s role is to support the Development and Program efforts at the Community Foundation and to assist our organization in improving giving and grantmaking opportunities, strengthening relationships with donors and nonprofits, streamlining processes to encourage organizational growth and promote the organization's mission and values to all of our stakeholders.

The Community Foundation’s commitment to serving Southwestern Indiana through philanthropy, grantmaking, and scholarships offers team members the unique opportunity to be part of a charitable impact felt throughout the community and for generations to come.

Administrative Duties

• Develop proficiency in utilizing internal software and Office Suite to research, analyze, and compile reports and client information to cultivate and steward donors, and to foster and maintain nonprofit and community partnerships.
• Provide administrative assistance relating to county advisory board meetings and other committees, including meeting notices, development and distribution of information/agenda packets, and utilize board management software for effective use among board members, committee members, and staff.
• Coordinate and maintain a master calendar of development and program activities.
• Schedule and coordinate meetings – i.e. committee, CAB, convening, etc.
• Attend meetings and activities as necessary.
• Provide meeting follow-up notes and reminders as necessary.
• Coordinate and maintain common electronic files for ease of access by all staff members.
• Assist with routine correspondence on behalf of the Regional Directors.
• Assist in the collection of data for various projects and publications.
• Support the communications efforts of the Community Foundation, in particular county-specific efforts, at the direction of the Regional Directors through emails, social media, newsletters, websites, etc.
• Inventory and order needed supplies for county offices; prepare and submit supply orders, payment of invoices, and reports accordingly.

Development & Program Coordination

• Process and electronically deposit gifts (checks, online, etc.) in a timely manner to ensure accurate and up-to-date recordkeeping of new gifts and prospects using donor management software and internal process methods.
• Coordination of annual/semi-annual solicitations as required by each county including mailing lists, letter mail merges, activity tracking, etc.
• Coordinate public announcements of grant and scholarship opportunities through email, social media, and traditional media.
• Assist with the processing of grant and scholarship applications to ensure eligibility requirements are met and required supplemental materials are provided.
• Provide administrative assistance relating to scholarship and grant follow-up from students and grantees.
• Update database profiles to ensure accurate documentation and information.
• Assist with documentation of development and program opportunities in prospect management software.

Event Coordination

• At the direction of the Regional Directors, assist with various aspects of event planning, including event space contracts, invitations, RSVPs, print materials, sponsor/ticket processing, name tags, seating arrangement, etc. Events may be fundraising or friend-raising in scope to include donor receptions, grant receptions, scholarship receptions, volunteer recognition, and other public gatherings.
• Vanderburgh Scholarship Breakfast, Women’s Fund Annual Meeting, Men’s Fund Annual Meeting
• Warrick Gratitude Gathering, Golf Classic, Women’s FUNDay

It is important to note that this job description is subject to change as deemed necessary for the effective pursuit and achievement of county Foundations’ mission and strategic plan.

Job Qualifications and Requirements

The ideal candidate for the Regional Development & Program Coordinator is detail-oriented and organized. Must possess excellent time management skills, good people skills, exceptional communication skills, and work collaboratively with varied groups and individuals.

Minimum: Associate’s Degree or equivalent professional work experience.

• Excellent verbal, written, and interpersonal communication skills.
• Excellent organizational skills.
• Ability to develop existing and learn new skills.
• Ability to multi-task and adjust work schedule to meet deadlines and emerging needs.
• Ability to work with diverse groups of people.
• Ability to work effectively both independently and as a team member.
• Ability to maintain confidentiality.
• Proficient knowledge of computers and ability to learn and use a variety of software.
• Adept in using Microsoft Office products, in particular Word, PowerPoint, and Excel, including experience preparing mail merge documents.
• Working knowledge of Canva, Mail Chimp, Adobe Suite, and social media platforms.
• Professional demeanor and appearance.
• Positive, can-do attitude and ability to focus the work to meet or exceed goals.
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Preferred: Knowledge of and experience with nonprofits, community organizations, and fundraising is desirable.

Compensation and Benefits

• Full-time, 30 hours per week, hourly position
• Compensation commensurate with industry standards and work experience
• Paid Time Off to include vacation, sick and personal days
• Paid holidays
• Paid parental leave
• Eligible for Health, Vision, and Dental insurance upon hire
• Short- and long-term disability
• Retirement savings plan
• Flexibility - partial remote work possible
• Frequent and regular travel between counties, and reliable personal transportation is required. Travel is eligible for mileage reimbursement based on Employee Handbook policies.

It is the Community Foundation Alliance's policy that, as required by law, equal employment opportunities be available to all persons without regard to race, sex, age, color, religion, national origin, marital status, sexual orientation, disability, citizenship status, genetic information, veteran status, or any other category protected under state or local law.

How to Apply - Applications are due January 20, 2025.

No phone calls, please.

Email cover letter and resume, to Sarah Wagner, Regional Director of Development, Community Foundation Alliance, swagner@communityfoundationalliance.org.